RUTH KELSO RENFROW ART CLUB
BY-LAWS
ARTICLE I
Name
This club shall
be known as the Ruth Kelso Renfrow Art Club.
ARTICLE II
Object
Its object
shall be to promote the activities of the St. Louis Art Museum and to pursue an
art program. It shall be non-partisan and non-sectarian.
ARTICLE III
Membership
Section 1.
The membership of the Club shall be limited to one hundred ten (110) members. After
the limit is reached, an applicant’s name shall be placed on a waiting list to
be presented for membership in the order received.
Section 2.
Prospective members shall be twenty-one (21) years old and shall be invited to
two (2) business meetings before a request is made to join the Club. A
prospective member shall not attend the meeting at which her name is presented
for membership.
Election to
membership shall be by ballot and acceptance shall be by unanimous vote of the
members present. If one dissenting vote is cast, the name of the prospective
member may be presented one month later.
No member shall
present the name of more than one (1) prospective member during the membership
year.
*Section 3.
Any former member requesting reinstatement must comply with qualifying
conditions listed in Section 2, Article III.
ARTICLE IV
Dues
Section 1.
Annual membership dues shall be thirty-five ($35.00). An initiation fee of five
dollars ($5.00) from new members is payable with the first year’s dues.
Section 2.
The Club fiscal year shall be from June 1st to May 31st.
*Section 3.
Current dues are payable on June 1st of each year and delinquent
after June 30th. Members who are delinquent are not guaranteed that
their name will appear in the Yearbook.
It shall be
considered that members entering the Club after February shall have paid their
dues for the next year.
ARTICLE V
Officers
Section 1.
The elective officers of the Club shall be a President, Vice-President,
Secretary, and Treasurer.
Section 2.
Officers shall be elected annually at the April meeting and installed at the May
meeting. The office term begins the day of installation in May.
Section 3.
The Executive Board shall consist of the elected officers and the immediate past
president. A quorum shall be three (3) board members.
Section 4.
Any vacancy except that of the President shall be filled by the Executive Board.
Section 5.
The Parliamentarian shall be appointed by the President.
ARTICLE VI
Duties of
the Officers
Section 1.
The President shall preside at all meetings. A written agenda shall be
prepared for each meeting, one copy of the agenda to be given to the Secretary.
The President shall be an ex-officio member of all committees except the
Nominating Committee. The President shall appoint all committees not otherwise
provided for in the By-Laws.
Section 2.
The Vice-President shall in the absence of the President or upon the
President's request, perform the duties of the President and assist the
President.
Section 3.
The Secretary shall keep accurate minutes of all meetings. The Secretary shall
present a copy of the minutes to the President prior to the next business
meeting for the preparation of the agenda.
Section 4.
The Treasurer shall collect all dues and monies; and, shall pay all bills as
directed by the President upon approval of the membership. The Treasurer shall
make a written financial report for each business meeting and a consolidated
annual report at the close of the fiscal year. Members will be given a receipt
for dues paid by cash or by request of the member.
Section 5.
The Executive Board shall serve as the administrative authority between
membership meetings. All actions of the Executive Board in this interval period
must be presented to the membership for approval at the next business meeting of
the Club.
ARTICLE VII
Meetings
Section 1.
There shall be a meeting monthly as printed in the yearbook. Business meetings
shall start at 10:15 a.m. with adjournment at 12:00 noon following the program.
Section 2.
A special meeting may be called at any time by the President; by three (3)
officers of the Club; or, by a majority of the membership of the Club. Four (4)
days notice of the meeting must be given to each member.
Section 3.
A quorum shall consist of fifteen (15) members, of which number two (2) shall be
officers.
ARTICLE VIII
Nominations
and Elections
Section 1.
A Nominating Committee consisting of three (3) members, one of which must be a
past President, shall be elected at the February meeting. The committee shall
elect its own chairman.
Section 2.
The Nominating Committee shall present one (1) candidate for election to each
office at the March meeting. Nominations may be made from the floor at the
March and April meetings.
Section 3.
A candidate for the office of President must have been a member of the Club for
at least two (2) years and have served on the Executive Board for one (1) year.
Section 4.
A member who is nominated by the Nominating Committee or nominated from the
floor must first give her consent to serve if elected.
Section 5.
Election shall be by ballot of those members present at the April meeting. A
majority will elect the nominee. If there is only one (1) nominee for an
office, then a voice vote may be taken.
Section 6.
No officer shall be eligible for the same office for more than two (2)
consecutive years.
ARTICLE IX
Committees
Section 1.
Appointments to committees shall be made by the President and approved by the
Executive Board.
Section 2.
A committee shall consist of one (1) member but not more than three (3)
members.
Section 3.
The Executive Board at the beginning of each membership year shall provide a
directive for each Standing and Special Committee and monitor all budgeted
allowances.
Section 4.
Each committee chairman must file a brief summary of the committee's activities
with the outgoing President at the end of the fiscal year.
Section 5.
Standing Committees shall be:
|
Audit |
Hospitality |
|
By-Laws |
Membership |
|
Cheer |
Yearbook |
|
Historian |
|
Special
Committees may be:
|
Bridge Roundelay |
Installation of Officers |
|
Christmas Party |
Playday |
ARTICLE X
Parliamentary Authority
Robert's Rules
of Order, Newly Revised
shall govern the proceedings of the Ruth Kelso Renfrow Art Club, subject to the
special rules in the By-Laws.
ARTICLE XI
Amendment of
the Articles of the By-Laws
The Articles of
the By-Laws may be amended at any time at any meeting by two thirds (2/3) vote
of the members present provided that a written or electronically-transmitted notice of the proposed amendment
or revision shall have been submitted to the membership at least twenty (20)
days prior to the vote.
ARTICLE XII
Standing
Rules
Standing Rules
may be adopted at a business meeting by a majority vote of the members present.
Any standing rule proposed by the Executive Board must be ratified by the
membership. Standing rules come in as main motions and can be rescinded by a
majority vote of the members present.
ARTICLE XIII
Dissolution
Clause
The Ruth Kelso
Renfrow Art Club uses its funds to accomplish the objectives stated in the
By-Laws, Article II; therefore, no part shall inure or be distributed to the
members when or if the Club is dissolved. Any funds remaining shall be given in
bulk to the St. Louis Art Museum as a Cash Donation or to purchase an Art Object
in the name of the Club. All members must receive notice of such dissolution.
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* NOTE: See Standing Rule 23