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The President
shall call a meeting of the incoming Officers and Committee Chairmen after the
May installation and before the end of June. The date, time and place shall be
determined by the President, and may be held at the Friends Room, if convenient.
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The St. Louis Art
Museum Liaison to the Club shall be an invited guest to a special event.
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Checks may be
signed by either the Treasurer or President.
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Upon the death of
an active member or of a Past President, whether the Past President is an active
member or not, the Club shall donate a twenty-five dollars ($25.00) memorial to
the St. Louis Art Museum.
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When necessary and
at the discretion of the President, correspondence to the Club received by the
President shall be brought to the attention of the Club
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Notices of Special
Committee events shall be mailed to members by the Chairmen. A reminder that
dues are payable on June 1st shall be included on the May
Installation notice and the notice shall include the names of the officers to be
installed. The Playday notice will include a Membership Renewal Form.
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The President,
together with the officers, shall be the Telephone Committee. An automated telephone calling system may be used in lieu of the Telephone Committee.
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The regular
monthly meeting, when at the St. Louis Art Museum, shall be on the first
Wednesday of the month.
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Installation of
officers is to be conducted by a Past President who shall be appointed by
the Executive Board and who shall be called the Installation Officer.
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The following
items shall be budgeted at the beginning of the fiscal year and presented to the
membership at the September meeting and no later than the October meeting:
|
Income: |
Memberships |
|
|
New Memberships |
|
|
Bridge Roundelay Participants |
|
|
Carry Over Funds |
|
|
|
|
Expenses: |
Museum Membership |
|
|
RKR Yearbooks |
|
|
RKR Roundelay Prizes |
|
|
Special Committee Expenses (Christmas, Installation, Playday) |
|
|
Gifts (Memorials, Cheer, etc.) |
|
|
RKR Administrative Expenses (Copying, Postage, etc.) |
|
|
Outgoing President’s Acknowledgement Gift |
|
|
Carry Over Funds for the Next Fiscal Year |
|
|
Art Museum Gift Fund |
|
|
Luncheon or/and Graduation Gift for RKR Scholarship Student |
|
|
Luncheon Invitation for the St. Louis Art Museum Liaison
|
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Any expenses other
than items included on the Annual Budget shall be recommended by the Executive
Board and ratified by the membership.
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All arrangements
for Playday shall be the responsibility of the incoming President and the
outgoing President and shall be approved by the membership.
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At every business
meeting the Membership Chairman shall provide an attendance register for
members and for guests. A copy of each attendance register will be given to the
Secretary and the Membership Chairman.
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Year Books shall
be given only to members whose dues have been paid. Additional copies may be
purchased at cost from the Treasurer.
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Business
Procedure: The following business agenda shall be observed:
|
Call to Order |
|
Pledges of Allegiance |
|
Collect or Invocation |
|
Reading of the Minutes |
|
Report of the Treasurer |
|
Communications |
|
Reports of Committees
|
|
Standing Committees |
|
Audit |
|
By-Laws |
|
Cheer |
|
Historian |
|
Hospitality |
|
Membership |
|
Yearbook |
|
Special Committees |
|
Bridge Roundelay |
|
Christmas Party
|
|
Installation of Officers |
|
Playday |
|
Unfinished Business |
|
New Business |
|
Election of Officers (April meeting) |
|
Adjournment |
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A written
statement regarding a prospective member must be presented to the Membership
Committee Chairman by the sponsoring member and read to the membership on the
day of the vote.
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Guests at all
meetings and social functions must be at least 18 years of age.
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The President's
Pin shall be handed down to the incoming President. The Treasurer shall
purchase a St. Louis Art Museum Shop Gift Certificate for the outgoing
President.
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The President, or
the President's designee, may attend the Washington University function honoring
our RKR Scholarship Recipient. Our RKR Recipient may be invited to the
Christmas Luncheon, and/or upon graduation presented with a St. Louis Art Museum
Gift Certificate at the discretion of the Club.
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The By-Laws
Committee shall review the By-Laws at the start of the fiscal year. The
Parliamentarian shall be a member of the committee.
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After consulting
with the Art Museum Liaison, the President and the Executive Board shall present
donation suggestions to the membership no later than the March Meeting and a
vote taken at the next business meeting. There need not be a donation every
year.
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Delinquent dues
may be paid without penalty if they are paid on or before October 1st.
If paid after October 1st, then the member will pay the five dollar ($5.00)
additional charge a new member pays. A member is considered "a former member"
after missing one year of membership dues.
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There will be no
meeting of the Club if the Parkway School District is closed due to bad weather.
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In the event that
an Immediate Past President cannot serve on the Executive Board, the President will ask the next
former Immediate Past President to serve, proceeding historically until one is
found. If the President serves a consecutive second term, then the Immediate
Past President will serve a second year.
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